AKRIBIS GROUP
PERSONAL DATA PROTECTION NOTICE (JOB APPLICANTS)

Effective Date: 8 May 2023

Last Updated: 8 May 2023

1.Introduction

1.1 This Personal Data Protection Notice (“Notice”) sets out the basis which Akribis Systems Pte Ltd and our subsidiaries (collectively “we”, “us”, or “our”) may collect, use, disclose or otherwise process personal data of job applicants.
1.2 This Notice applies to personal data in our possession or under our control, including personal data in the possession of organisations which we have engaged to collect, use, disclose or process personal data for our purposes.

2. Job Applicant and Personal Data

2.1 As used in this Notice:
(a) ”job applicant” means any person who has applied for any position of employment, internship or traineeship with us (whether on a part-time, temporary or full-time basis); and
(b) “personal data” means data, whether true or not, about a job applicant who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.
2.2 Some examples of personal data which we may collect from you include your name, telephone number, email address, residential address, nationality, educational qualifications, professional qualifications & certifications, memberships in professional associations, employment history, and audio- visual images through recordings taken via security cameras at our business premises.

3. Collection, Use and Disclosure of Personal Data

3.1 We generally collect your personal data that:
(a) you knowingly and voluntarily provide in the course of or in connection with your job application with us, or via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative”, which may include your job placement agent), after (i) you (or your authorised representative) have been notified of the purposes for which the data is collected and (ii) you (or your authorised representative) have provided written consent to the collection and usage of your personal data for those purposes; or
(b) collection and use of personal data without consent is permitted or required by applicable laws.
We shall seek your consent before collecting any additional personal data and before using your personal data for a purpose which has not been notified to you (except where permitted or authorised by law).
3.2 Your personal data will be collected and used by us for the following purposes and we may disclose your personal data to third parties where necessary for the following purposes:
(a) assessing and evaluating your suitability for employment in any current or prospective position within the organisation;
(b) verifying your identity and the accuracy of your personal details and other information provided;
(c) facilitating any proposed or confirmed merger, acquisition or business asset transaction involving any part of our organisation, or corporate restructuring process;
(d) complying with any applicable laws, regulations, codes of practice, guidelines, or rules, or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority and/or recognised stock exchange;
(e) any other purposes for which you have provided the information;
(f) transmitting to any unaffiliated third parties including our third party service providers and agents, and relevant governmental and/or regulatory authorities, for the aforementioned purposes; and
(g) any other incidental business purposes related to or in connection with the above. 3.3 The purposes listed in the above clauses may continue to apply even in situations where your relationship with us (for example, pursuant to your employment contract should you be hired) has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under a contract with you).

4. Cookies

4.1 We may use “cookies” on our websites, where a small data file is sent to your browser to store and track information about you when you enter our websites. The cookie is used to track information such as the number of users and their frequency of use, profiles of users and their preferred sites. While this cookie can tell us when you enter our sites and which pages you visit, it cannot read data off your hard disk.
4.2 You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

5. Withdrawing Your Consent

5.1 The consent that you provide for the collection, use and disclosure of your personal data will remain valid until such time it is being withdrawn by you in writing. You may withdraw consent and request us to stop collecting, using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details provided below.
5.2 Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on the processing of your job application with us) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process your request within ten (10) business days of receiving it.
5.3 Whilst we respect your decision to withdraw your consent, please note that depending on the nature and extent of your request, we may not be in a position to process your job application. We shall, in such circumstances, notify you before completing the processing of your request (as outlined above). Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in Paragraph 11 below.

6. Access, Correction, Removal or Portability of Personal Data

6.1 You can, by submitting a request in writing or via email to our Data Protection Officer at the contact details provided below, request that we:
(a) Access
Provide you with copies of your personal data;
(b) Correction
Correct any personal data about yourself that you believe is inaccurate;
(c) Removal
Erase your personal data held by us;
(d) Portability
Transfer the data that we have collected to another organization, or directly to you.
6.2 Please note that a reasonable fee may be charged for an access request. If so, we will inform you of the fee before processing your request.
6.3 We will respond to your request as soon as reasonably possible. In general, our response will be within thirty (30) business days. Should we not be able to respond to your request within thirty (30) days after receiving your request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we are unable to provide you with any personal data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so (except where we are not required to do so under applicable laws).
6.4 Please note that depending on the request that is being made, we will only need to provide you with access to the personal data contained in the documents requested, and not to the entire documents themselves. In those cases, it may be appropriate for us to simply provide you with confirmation of the personal data that our organisation has on record, if the record of your personal data forms a negligible part of the document.

7. Protection of Personal Data

7.1 To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as minimised collection of personal data and authentication and access controls.

8. Accuracy of Personal Data

8.1 We generally rely on the accuracy of the personal data provided by you (or your authorised representative). In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer in writing or via email at the contact details provided below.

9. Retention of Personal Data

9.1 We may retain your personal data for as long as it is necessary to fulfil the purpose for which it was collected, or as required or permitted by applicable laws.
9.2 We will cease to retain your personal data as soon as it is reasonable to assume that such retention no longer serves the purpose for which the personal data was collected, and is no longer necessary for legal or business purposes.

10.1 As a global organisation, data we collect may be transferred throughout the Akribis worldwide organisation. Your personal data may be transferred to the Akribis group and associated companies. We transfer your data for administrative purposes and so that we can have a complete overview of your contacts and transactions with the Akribis group.
10.2 We may also transfer your personal data to third parties (including banks, insurance companies, accountants and consultants) for their provision of products or services to us. When third parties are given access to your personal data, Akribis will take the required contractual, technical and organisational measures to ensure that your personal data are only processed to the extent that such processing is necessary and in accordance with applicable law.
10.3 If your personal data is transferred, we will take steps to ensure that your personal data continues to receive a standard of protection that is at least comparable to that provided under applicable law.

11. Data Protection Officer

11.1 You may contact our Data Protection Officer if you have any enquiries or feedback on this Notice, or if you wish to make any request relating to your personal data, in the following manner:
Email Address
kongym@akribis-sys.com
Office Address
Data Protection Officer
c/o Akribis Systems Pte. Ltd.
5012 Techplace II Ang Mo Kio Ave 5
#01-05 Singapore 569876

12. Effect of Notice and Changes to Notice

12.1 This Notice applies in conjunction with any other notices, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your personal data by us.
12.2 We may revise this Notice from time to time without any prior notice. You may determine if any such revision has taken place by referring to the date on which this Notice was last updated. Your continued employment with us constitutes your acknowledgement and acceptance of such changes.
雅科贝思集团
个人数据保护通知( 求职者)

生效日期:2023 年 5 月 8 日

最后更新:2023 年 5 月 8 日

1. 简介

1.1 此个人数据保护通知(“通知”)规定了 雅科贝思系统有限公司与我们的下属子公司(统称为“我们”)对于我们的求职者的个人数据进行收集、使用、披露或以其他方式处理的基础。
1.2 本通知适用于我们所拥有或控制的个人数据,包括被我们委托的组织所收集、使用、披露或处理的个人数据。

2. 求职者 和 个人数据

2.1 如本通知所用:
(a) “求职者”是指向我们申请任何就业、实习或培训职位的任何人 (无论是兼职、临时还是全职); 和
(b) “个人数据” 是指有关求职者可以通过以下方式识别的数据 (无论是否真实): (a) 从该数据; (b) 从我们已经或可能会访问的数据与其他信息。
2.2 根据您与我们互动的性质,我们可能向您收集的一些个人数据示例包括您的姓名、电话号码、电子邮件地址、居住地址、国籍、教育资格、专业资格和证书、专业协会的会员资格、工作经历、以及通过我们营业场所的安保摄像 头拍摄的录像和视听图像。

3. 个人数据的收集、使用与披露

3.1 我们收集您的个人数据时,通常是::
(a) 您向我们申请工作相关的过程中或通过经您正式授权向我们披露您的个人数据的第三方(您的“授权代表”,其中可能包括您的职业介绍机构),在 (i) 您(或您的授权代表)已被告知收集数据的目的以及 (ii) 您(或您的授权代表)已书面同意收集和使用您的个人数据后 用于这些目的的数据; 或者
(b) 法律规定允许或要求我们未经您的同意之下收集和使用您的个人数据。
我们将在收集任何额外的个人数据之前以及在将您的个人数据用于未通知您的目的之前征求您的同意(除非法律允许此收集或用途)。
3.2 我们将出于以下目的收集和使用您的个人数据,并且我们在必要时可出于以下目的向第三方披露您的个人数据:;
(a) 评估您是否适合在组织内的任何当前或未来职位就业;
(b) 验证您的身份以及您提供的个人详细信息和其他信息的准确性;
(c) 管理涉及我们组织的任何重组过程、任何拟议或已经确认的合并、收购或商业资产交易;
(d) 遵守任何适用的法律、法规、行为准则、指南或规则,或协助任何政府 和/或 监管机构 和/ 或公认的证券交易所进行的执法和调查;
(e) 您对我们提供个人数据的任何其他目的;
(f) 为上述目的向任何非关联第三方传输,包括我们的第三方服务提供 商与代理,以及相关政府和/或监管机构; 和
(g) 任何其他与上述相关的附带商业目的。
3.3 即使在您与我们的关系(例如,根据您的雇佣合同,如您被雇用)已被终止或以任何方式改变的情况下,上述条款中列出的目的可能会继续适用,在此后一段合理的时间内(包括, 在适用的情况下,使我们能够根据与您签订的合同执行我们的权利的期限)。

4. Cookies

4.1 我们可在我们的网站上使用 “cookies”。这指的是您进入我们的网站时,会向您的浏览器发送一个小数据文件来存储和跟踪您的信息。 Cookie 用于跟踪信息,例如用户数量及其使用频率、用户个人数据及其首选站点。 虽然此 cookie 可以告诉我们您何时进入我们的网站以及您访问了哪些页面,但它无法从您的硬盘中读取数据。
4.2 您可以选择接受或拒绝 cookies。 大多数网络浏览器会自动接受 cookie,但您通常可以根据需要修改浏览器设置以拒绝 cookie。 这可能会阻止您充分利用该网站。

5. 撤回您的同意

5.1 您就收集、使用和披露您的个人数据所提供的同意将在您以书面形式撤回之前一直有效。 您可以撤回同意并要求我们停止为上述任何目的收集、使用 和 /或 披露您的个人数据,通过以下提供的联系方式以书面形式或通过电子邮件 向我们的数据保护官提交您的请求。
5.2 在收到您撤回同意的书面请求后,我们可能需要合理的时间(取决于请求的 复杂性及其对您与我们工作申请的程序的影响)来处理您的请求并通知您以下后果,包括可能影响您对我们的权利和义务的任何法律后果。 一般而言, 我们将在收到请求后的 十 (10) 个工作日内设法处理您的请求。
5.3 虽然我们尊重您撤回同意的决定,但请注意,根据您请求的性质和范围,我们可能无法处理您的求职申请。 在这种情况下,我们将在完成处理您的请求 (如上所述)之前通知您。 如果您决定取消撤回同意,请按照下文第 11 条所述的方式书面通知我们。

6. 个人数据的存取、更正、删除或便携性

6.1 您可以通过向我们的数据保护官提交书面请求或通过电子邮件,请求我们:
(a) 存取
向您提供您的个人数据的副本;
(b) 更正
更正您认为不准确的有任何关于您的个人数据;
(c) 删除
删除我们持有关于您的个人数据;
(d) 便携性
将我们收集的数据传输给另一个组织,或直接传输给您
6.2 请注意,我们可对存取请求收取合理的费用。我们会在处理您的请求之前通知您费用金额。
6.3 我们将尽快回复您的请求。 通常,我们会在三十 (30) 个工作日内做出回应。如果我们无法在收到您的请求后三十 (30) 天内回复您的请求,我们将在我们能够回复您的请求后的三十 (30) 天内以书面形式通知您。 如果我们无法向您提供任何个人数据或无法按照您的要求进行更正,我们通常会告知您我们无法这样做的原因(除了我们在法律规定下无此需求的情况外)。
6.4 请注意,根据提出的请求,我们只需要为您提供所请求文件中包含的个人数据的访问权限,而不是整个文件。 在这些情况下,如果您的个人数据记录构成文档的可忽略部分,我们可只需要向您提供我们组织记录在案的个人数据的确认信息。

7. 个人数据的保护

为保护您的个人数据免受未经授权的存取、收集、使用、披露、复制、修改、处置或类似风险,我们采取了适当的管理、物理与技术措施,例如尽量减少个人数据的收集以及身份验证和存取控制。

8. 个人数据的准确性

8.1 我们通常依赖您(或您的授权代表)提供的个人数据的准确性。 为了确保您的个人数据的完整性与准确性,如果您的个人数据发生变化,请通过以下提 供的详细联系方式以书面形式或通过电子邮件通知我们的数据保护官,以通知我们。

9. 个人数据的保存

9.1 我们可为了实现收集个人数据的目的所需的时段,与其根据适用法律要求或允许的时段,而保存您的个人数据。
9.2 如果继续保存个人数据不再符合收集所个人数据的目的或法律规定,我们将停止保留您的个人数据。

10. 个人数据的传输

10.1 作为一家全球性组织,我们收集的数据可能会在 雅科贝思 全球组织内进行传输。 您的个人数据可传输给 雅科贝思集团和关联公司。我们出于管理目的传输您的数据,以便我们可以全面了解您与 Akribis 集团的联系和交易。
10.2 我们也可将您的个人数据转移给第三方(包括银行、保险公司、会计师和顾问),以便他们向我们提供产品或服务。 当第三方收到您的个人数据时,雅科贝思 将采取必要的合同、技术和组织措施,以确保您的个人数据仅在必要时根据适用法律进行处理。
10.3 如果您的个人数据被转移,我们将采取措施确保您的个人数据获得与法律规定标准的保护。

11. 数据保护官

11.1 如果您对本通知有任何疑问或反馈,或者如果您想对我们提出任何关于对您的个人数据的请求,您可以通过以下方式联系我们的数据保护官: 电子邮件地址
kongym@akribis-sys.com
办公室地址
数据保护官
c/o Akribis Systems 私人有限公司
5012 Techplace II Ang Mo Kio Ave 5
#01-05 新加坡 569876

12. 通知的效力与变更

12.1 本通知适用于我们收集、使用与披露您的个人数据,也与我们任何对于个人数据的其他通知与条款一起适用。
12.2 我们可不时修改本通知,恕不另行通知。 您可以通过参考本通知的最后更新日期来确定是否进行了任何此类修订。 如您继续购买我们的商品、使用我们的服务 和/或 与我们进行商业交易或讨论,即表示您承认并接受此通知的变 更。
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